Technical Secretariat for Foreign Entities
A back-office service that keeps the compliance machinery of Portugal’s lobbying transparency regime running for organisations based abroad: the registration dossier organised, the deadlines tracked, the evidence archived and the mandatory records maintained.
Foreign entities covered by Law No. 5-A/2026 of 28 January (Lei n.º 5-A/2026, de 28 de janeiro) face a practical difficulty that has little to do with legal interpretation: the regime’s obligations are continuous, documented and time-bound, and they must be discharged in Portuguese, at a distance, alongside everything else your team already does. The technical secretariat exists to absorb that administrative load.
Registration dossier organisation
We assemble and structure the information that a registration in the Transparency Register of Interest Representation (Registo de Transparência da Representação de Interesses — RTRI) requires under Article 5(1): identification of the entity and its corporate object; the enumeration of clients, interests represented and sectors of activity where representation is carried out on behalf of third parties; the members of governing bodies and share capital; the person responsible for the representation activity; annual income arising from the activity; and any subsidies or financial support received from European Union institutions or public entities. The dossier is kept complete, current and ready for submission or inspection at any moment.
The 30-day update calendar
Registered entities must update their data within 30 days of the facts that give rise to the change (Article 5(4)). For a foreign organisation, the facts that trigger this duty — a new client, a change of board members, a revised corporate object — often occur far from the team that manages the Portuguese registration. The secretariat maintains an update calendar for each client, watches for registrable events in the information you share with us, and prepares each update within the statutory window.
Evidence archive and mandatory records
We organise a structured archive of compliance evidence: submissions and their acknowledgements, correspondence with public entities, identification statements made under Article 7(1) and the internal records that demonstrate the discharge of each duty. For entities that professionally represent the interests of third parties, we also maintain the record of contractual relations required by Article 7(2), so that the link between each client, each mandate and each interaction is documented and retrievable.
Supporting translation
Where dossier documents originate in English or another language, we provide supporting translation into Portuguese for filing and correspondence purposes: [translation support conditions to be confirmed]. Translations of legal concepts published on this website are unofficial and provided for convenience; the authentic text of the law is the Portuguese version published in the Diário da República.
Delegate the administration, keep the strategy
Tell us about your organisation and we will propose a secretariat arrangement scoped to your registration category and volume of activity.